Terms and Conditions

Agreement to Terms

By accessing the Randy Van Duinen Workshops website, registering for a workshop, making a payment, or participating in any workshop, tour, class, or related activity, you agree to these Terms and Conditions.

We reserve the right to update these Terms from time to time. The most current version will always be available on our website.

Eligibility and Participant Conduct

Participants must be at least 18 years of age unless accompanied by a parent or legal guardian.

By registering, you confirm that you are physically and mentally capable of participating in the workshop activities and understand that travel and photography activities involve inherent risks.

Participants are expected to treat fellow attendees, instructors, guides, local residents, and service providers with respect. Randy Van Duinen Workshops reserves the right to remove any participant whose behavior is disruptive, unsafe, unlawful, or negatively impacts the experience of others. No refund will be provided in such circumstances.

Payments and Cancellations

Workshop deposits and payment schedules are outlined on each workshop registration page.

Cancellation requests must be submitted in writing.

Unless otherwise noted for a specific workshop:

More than 150 days before the workshop: Full refund less any processing fees.
150–91 days before the workshop: Refund of payments exceeding 50% of workshop tuition.
90–61 days before the workshop: Refund of payments exceeding 75% of workshop tuition.
Within 60 days of departure: No refund.

Some workshops may be designated as non-refundable. When applicable, this will be clearly stated on the workshop registration page.

If a canceled participant's space is fully resold, Randy Van Duinen Workshops may, at its discretion, provide an additional refund less administrative fees.

Workshop Changes and Cancellations

Workshop itineraries are subject to change due to weather, transportation schedules, government regulations, local conditions, safety concerns, supplier changes, or circumstances beyond our control.

If Randy Van Duinen Workshops cancels a workshop, participants will receive a refund of amounts paid directly to Randy Van Duinen Workshops. Our liability is limited to the amount paid for the workshop and does not include airfare, hotels, travel insurance, equipment purchases, visa fees, or other personal expenses.

We reserve the right to substitute accommodations, guides, transportation providers, instructors, or locations when necessary.

International Travel

Many workshops take place outside the United States. Participants are responsible for:

Valid passports
Required visas
Travel documentation
Compliance with local laws
Travel insurance
Medical insurance appropriate for international travel

Participants are responsible for verifying entry requirements and travel restrictions for all destinations.

Assumption of Risk

Photography workshops may involve walking on uneven terrain, urban environments, public transportation, remote locations, changing weather conditions, and international travel.

By participating, you voluntarily assume all risks associated with travel and workshop activities, including the risk of illness, injury, property damage, theft, transportation delays, political instability, natural disasters, and other unforeseen events.

Limitation of Liability

To the fullest extent permitted by law, Randy Van Duinen Workshops, its instructors, employees, contractors, guides, and partners shall not be liable for any injury, loss, damage, delay, accident, illness, theft, or expense arising from participation in a workshop, except where caused by gross negligence or willful misconduct.

Our total liability shall not exceed the amount paid by the participant for the workshop.

Effective Date: June 15, 2026

Participant Responsibilities

You are responsible for reviewing all pre-workshop materials, bringing the required equipment and appropriate clothing, and maintaining respectful conduct toward fellow participants, staff, guides, and the locations we visit.

Group Travel and Flexibility. You acknowledge that travel with a group inevitably involves compromise to accommodate the diverse goals, interests, personalities, and physical abilities of other participants. While our itineraries are carefully planned, they are intended as examples and guidelines rather than guaranteed schedules of specific activities, locations, or events.

Changes may occur at any time due to geographic, climatic, physical, governmental, or other conditions beyond our control. Program leaders and professional guides have full discretion to make adjustments as they deem necessary for the safety, comfort, or overall experience of the group. You agree that such changes do not constitute grounds for refunds or discounts, even if certain activities are curtailed or modified.

You are responsible for studying all pre-workshop information, bringing required gear and personal items, and maintaining appropriate dress, hygiene, and consideration toward fellow participants, staff, and local environments.

If you choose double-occupancy lodging and we are unable to match you with a roommate, you may be charged the single-supplement fee listed for that workshop.

Muench Workshops reserves the right to cancel any activity, or to accept or reject any participant, at any time. The workshop leader’s judgment shall be the final determination of a participant’s ability to continue in any workshop or activity.

Photography Equipment

Participants are solely responsible for their cameras, lenses, computers, drones, accessories, and other personal property.

Randy Van Duinen Workshops is not responsible for loss, theft, damage, or malfunction of personal equipment.

Any drone use must comply with local laws and regulations and may be restricted or prohibited at certain workshop locations.

Health and Medical Responsibility

Participants are responsible for determining whether they are physically capable of participating in workshop activities.

Any medical conditions, dietary restrictions, allergies, accessibility needs, or mobility concerns that may affect participation should be disclosed before the workshop begins.

Participants are responsible for obtaining any necessary medical treatment, prescriptions, vaccinations, and travel medical insurance.

Use of Images and Promotional Materials

Randy Van Duinen Workshops may photograph or record workshop activities for educational, promotional, archival, and marketing purposes.

By participating, you grant permission for your image, likeness, and voice to appear in workshop-related promotional materials unless you notify us in writing before the workshop begins.

Participants retain full copyright ownership of photographs they create during a workshop.

We will never sell or license participant photographs without written permission.

Intellectual Property

All workshop materials, presentations, videos, handouts, and educational content remain the intellectual property of Randy Van Duinen Workshops unless otherwise stated.

These materials may not be copied, distributed, sold, or used commercially without written permission.

Third-Party Services

Workshop services may include accommodations, transportation providers, restaurants, guides, and other third-party suppliers.

These providers operate independently, and Randy Van Duinen Workshops is not responsible for their acts, omissions, delays, cancellations, or service interruptions.

Travel Insurance

We strongly recommend comprehensive travel insurance, including coverage for:

Trip cancellation
Trip interruption
Medical expenses
Emergency evacuation
Lost baggage
Travel delays

Participants are responsible for securing their own insurance coverage.

Costs Not Included

Unless specifically noted in the workshop itinerary, tuition fees do not include:

Air transportation and related fees;
Activities or excursions noted as optional;
Passport and visa expenses;
Baggage, accident, or cancellation insurance;
Personal expenses, such as laundry, telephone calls, and alcoholic beverages;
Meals not listed as included in the itinerary; and
Any other items not expressly described as included.

Participants are solely responsible for these and any other incidental costs incurred during travel.

Governing Law

These Terms shall be governed by the laws of the State of Michigan, USA, unless otherwise required by applicable law.

Any dispute arising from these Terms shall first be addressed through good-faith negotiation. If resolution cannot be reached, the parties agree to pursue mediation or arbitration before commencing litigation, where permitted by law.

Severability and Assignment

If any provision in these Terms is found unenforceable, the remaining provisions remain in effect. Randy Van Duinen Workshops may assign its rights and obligations under these Terms to an affiliated entity.